Keefa is a cloud ERP for Quebec wholesale distributors — inventory, orders, purchasing, general ledger, and Kai, a bilingual copilot on your live data.

Keefa is built for Quebec distributors and wholesalers — warehouse, office, and accounting teams — who outgrew spreadsheets, email threads, and disconnected tools.

Is Keefa available in French?

Yes. Keefa is bilingual (French and English) across the product UI, documents, and the Kai copilot.

Where is Keefa hosted?

Keefa is hosted in Canada. Product and support are based in Montreal, Quebec.

Does Keefa support Quebec sales tax (GST/QST)?

Yes. Keefa is built for Quebec operations, including invoicing with federal GST (TPS) and Quebec QST (TVQ) on documents.

Kai is the Keefa copilot: ask questions in French or English about orders, inventory, and accounts receivable — within your team permissions.

Keefa — Cloud ERP for Quebec wholesale

Good morning, Alexia

AR outstanding

$28,310

30-day trend

AR aging

View all

Needs attention

4

Pick queue

CustomerCityTermsBalanceStatus

SKUProductOn handPriceStatus

OrderCustomerStatusTotalDate

SKUProductOn handStatus

Receive goods against an open purchase order.

Vendor Québec Wholesale Supply Purchase order PO-882 Warehouse MAIN

SKUProductOrderedReceiving

DEMO-GLOVE Leather Gloves 200 80

DEMO-SOCK Merino Socks 500 200

DEMO-SCARF Winter Scarf 120 48

OrderCustomerLinesStatus

DateTypeSKUQtyWarehouse

Move stock between warehouses with a printable slip.

From MAIN To EAST Reference TR-1048

SKUProductQty

DEMO-MUG Ceramic Mug 24

DEMO-HAT Wool Beanie 12

SKUProductOn handReorderWarehouse

VendorCodeTermsBalance

POVendorTotalStatus

ReceiptPOVendorDate

BillVendorDueTotal

PaymentVendorMethodAmount

AccountDebitCredit

1000 · Cash$48,220.00—

1100 · Accounts receivable$28,310.00—

1200 · Inventory$182,450.00—

2000 · Accounts payable—$14,850.20

2200 · GST/QST payable—$8,420.15

3000 · Retained earnings—$124,600.00

4000 · Sales revenue—$412,880.00

5000 · Cost of goods sold$142,180.00—

6100 · Payroll expense$38,940.00—

DateAccountReferenceDebitCredit

Jul 281100 · Accounts receivableSO-0045$4,280.00—

Jul 284000 · Sales revenueSO-0045—$3,722.08

Jul 282200 · GST/QST payableSO-0045—$557.92

Jul 271200 · InventoryPO-882$14,850.20—

Jul 272000 · Accounts payablePO-882—$14,850.20

Jul 261000 · CashCUST-PMT$9,240.75—

Jul 261100 · Accounts receivableCUST-PMT—$9,240.75

CodeAccountTypeBalance

1000CashAsset$48,220.00

1100Accounts receivableAsset$28,310.00

1200InventoryAsset$182,450.00

2000Accounts payableLiability$14,850.20

2200GST/QST payableLiability$8,420.15

4000Sales revenueRevenue$412,880.00

5000Cost of goods soldExpense$142,180.00

6100Payroll expenseExpense$38,940.00

DateDescriptionPayeeWithdrawalDepositBalance

Jul 29Customer depositGalerie Laval—$4,280.00$48,220.00

Jul 28Vendor paymentQuébec Wholesale$14,850.20—$43,940.00

Jul 27PayrollADP Canada$18,420.00—$58,790.20

Jul 26POS depositAcme Retail—$9,240.75$77,210.20

Jul 25RentPlateau Properties$3,200.00—$67,969.45

AccountThis monthYTD

Sales revenue$38,420.00$412,880.00

Cost of goods sold$12,840.00$142,180.00

Gross profit$25,580.00$270,700.00

Payroll expense$18,420.00$38,940.00

Rent expense$3,200.00$38,400.00

Net income$3,960.00$193,360.00

AccountBalance

Cash$48,220.00

Accounts receivable$28,310.00

Inventory$182,450.00

Total assets$258,980.00

Accounts payable$14,850.20

GST/QST payable$8,420.15

Total liabilities$23,270.35

Retained earnings$124,600.00

Total equity$235,709.65

CustomerCurrent30 days60 days90+Total

Galerie Laval$4,280.00———$4,280.00

Boutique Nord—$6,120.00——$6,120.00

Acme Retail Inc.$8,400.00———$8,400.00

Delta Distributors——$4,850.00—$4,850.00

Eastern Outfitters———$4,660.00$4,660.00

PeriodStatusClosed on

Jul 2026Open—

Jun 2026ClosedJul 5, 2026

May 2026ClosedJun 4, 2026

Apr 2026ClosedMay 6, 2026

Q2 2026Open—

NameTypeLast used

Customer paymentCash receiptJul 26

Vendor billAP accrualJul 27

Payroll accrualPayrollJul 27

Sales invoiceRevenueJul 28

Inventory adjustmentInventoryJul 22

Demo preview

Full file hub in Keefa

This marketing preview shows a few sample tiles. In the real ERP you get a complete drive with team folders, private space, and folders you can share with colleagues or external partners.

Team files — product images, customer folders, chat uploads
Private folders — drafts and personal working copies
Shared folders — invite teammates or share a link safely
Linked to orders, customers, and products — not a separate silo

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27Call Tremblay

28Ship SO-0045

Demo preview

Reminders tied to your work

Calendar and list views in Keefa track reminders with schedules, assignees, and optional email — linked to customers, orders, and inventory follow-ups.

Calendar month view with day-by-day reminders
List view for open, scheduled, and completed items
Assign to teammates and set recurring schedules
Optional email nudges when something is due

TitleDueStatus

Conversations

Warehouse team Group

Demo preview

Team chat workspace

Dock it beside your work or open full screen — channels, direct messages, @kai, and file shares stay on your records.

Direct and group conversations with unread badges
@kai for quick answers without leaving the thread
Entity links to orders, customers, and products
File attachments flow into the Files hub automatically

Marie

SO-0045 SO-0045 is packed and on the cart.

Jean

Carrier pickup at 2pm — I added the BOL to files.

Perfect — thanks!

Kai

3 orders are ready to ship today. Want the pick list?

Write a message…

Run everything. Ask anything.

Sales

Good morning, Alexia

Full file hub in Keefa

Reminders tied to your work

Team chat workspace

Core operations. Solved.

Stock updates when you receive, transfer, or ship.

One order from quote to shipment.

Invoice on ship with TPS and TVQ on the document.

Low-stock flags while you still have time to order.

Kai

Pricing tailored to your operation

See it with your workflows