Operations
Show me orders ready to ship
4 orders ready to ship today, including SO-0045 (Tremblay) and SO-0046 (Boucherie & Co).
Quebec ERP
Run everything.Ask anything.
Inventory, orders, purchasing, and the books in one cloud ERP. Supercharged with Kai, your context aware ERP that uses live data to answer your needs more efficiently.
Built for Quebec wholesale teams and contractors.
Sales
OrderCustomerStatusTotalDate
For years we ran our Quebec wholesale floor on Acomba, spreadsheets, and email threads that never matched.
- 1998Acomba for the books
- 2005Spreadsheets for inventory
- 2012Email for orders
- 2018A shipping app on the side
- 2026Still copying data by hand
Keefa puts it in one place.
Warehouse to office, same numbers.
Wholesalers and contractors, start here.
Wholesale and distribution are the home vertical. Contractors use the same product with the Jobs preset. Building supply, MRO, apparel, and import fit with different module setups.
Wholesale & Distribution
Manage high SKU counts, volume pricing, and fast order turnaround.
Contractors & Trades
Quote jobs, track materials by job site, and keep van or shop stock in sync with the office.
Import / Export
Landed cost and long lead times, we map import workflows during onboarding.
Light Manufacturing
Finished goods and materials inventory for light assembly and kitting workflows.
Food & Beverage Distribution
High-turnover distribution with lot and expiry tracking for recall readiness.
Your industry not listed? Tell us how you work. We configure around it.
Built for Quebec wholesale teams and contractors.
Core operations. Solved.
Inventory
Stock updates when you receive, transfer, or ship.
Orders
One order from quote to shipment.
Invoicing
Invoice on ship with TPS and TVQ on the document.
Purchasing
Low-stock flags while you still have time to order.
Accounting
GL, bank rec, and period close in the same ledger as operations.
Customers
Accounts, contacts, pricing, and order history on one timeline.
Reports
P&L, AR aging, and inventory valuation from live data.
Built into Keefa
Kai
When Kai lives inside the ERP, a question about overdue AR, ready-to-ship orders, or a quote conversion pulls from the same records your warehouse and accounting already trust. Less tab-hopping. Less re-keying. One place to ask, check, and act.
Example exchanges
Sample company and answers for demonstration purposes only.
Payables
How much do we owe Acme Supplies?
Open AP to Acme Supplies: $14,850.20 CAD across 3 bills. Next due Jul 28, 2026.
Receivables
Which customers haven't paid this month?
Past-due this month: Distribution Montreal, Marché de l'Est, and Garage Tremblay.
Quebec tax
Explain TPS/TVQ on invoice INV-1042
INV-1042: $1,149.75 CAD incl. GST $50.00 and QST $99.75.
Actions
Remind me to call Tremblay about SO-0045 on Friday
I can add a task to your list. Review it below, nothing is saved until you confirm.
Actions
Convert quote SQ-2026-0042 to a sales order
Found the approved quote. Review the conversion, the order is not created until you confirm.
The modules wholesale and contractor teams use every day.
Sales, purchasing, inventory, GL, collaboration, and Kai, in one product. Carriers and storefront sync when you need them.
01
Order to cash
Quotes turn into orders, pick lists, invoices, and AR, with a timeline on every document.
- Quotes & sales orders
- Pick / pack / ship
- Invoices, AR & document timelines
02
Purchase to pay
Vendors, POs, receiving, and AP tied to what is on the shelf, plus vendor history.
- Purchase orders
- Goods receipt
- AP bills, payments & timelines
03
Warehouse & inventory
Multi-location stock, adjustments, transfers, low-stock alerts.
- Multi-warehouse
- Receiving & counts
- Committed vs on-hand
04
Books & Quebec tax
GL, period close, TPS/TVQ summaries for filing prep.
- Chart of accounts
- P&L and balance sheet
- GST/QST summaries
05
Files, tasks & chat
Documents and reminders on the same records as orders and customers.
- Files hub & attachments
- Tasks & reminders
- Dockable chat with @kai
Trust & Canada hosting
Built for Quebec wholesale teams
Keefa comes from distribution work: heavy SKU counts, bilingual teams, month-end that cannot slip. Canadian hosting, daily backups, email support with a reply within 1 business day.
Product principle
“The warehouse and the ledger should agree.”
Sized for hundreds to thousands of SKUs
- TPS/TVQ on operational documents
- Canadian data residency by design
- Email support, reply within 1 business day
- Hosting, updates, and backups included
Quebec Law 25
AlignedPersonal information handled under Quebec privacy law. Access, correction, and deletion on request.
Hosted in Canada
CanadaERP designed for Canadian data residency. Backups included.
Tenant isolation
RLSRow-level security on every query. Your tenant data stays separate.
Straightforward pricing
Setup is $0. Monthly is flat — platform, hosting, and email support included. Migration is optional and paid.
Lite
Solo / micro team — quotes, orders, invoices, basic inventory
$25/mo
billed monthly
No setup fee
- Customers & products
- Quotes → orders → invoices
- Basic inventory
- Tasks
- Kai prepaid — buy credits
Essentials
Small team — core order-to-cash and CRM
$79/mo
billed monthly
No setup fee
- CRM & customers
- Quotes & orders
- Invoicing & AR
- Basic inventory
- Kai credit included ($10/mo)
Popular
Operations
Growing wholesaler or contractor — purchasing, multi-warehouse, Jobs preset, iOS
$149/mo
billed monthly
No setup fee
- Everything in Essentials
- Purchasing & AP
- Multi-warehouse inventory
- Operational reports
- Kai credit included ($20/mo)
Complete
Full ERP — GL, shipping, e-commerce sync, automations
$250/mo
billed monthly
No setup fee
- Everything in Operations
- Full general ledger
- Shipping connectors
- E-commerce sync
- Core automations
- Kai credit included ($35/mo)
Save 12% with annual prepayment
Available Add-ons
Kai credit packsFrom $10
Kai is not unlimited. Your plan includes credit; packs top it up. Starter $10, Standard $25, Plus $50 — credit equals price; unused pack balance carries over. Lite has $0 monthly included.
Live bank feedOn request
Automatic sync via bank APIs when available for your institution (e.g. BMO Business Portal). Scoped and priced case by case, OFX file import stays included with every GL plan.
Connector setupCase by case
One-time enablement for payment, shipping, e-commerce, or accounting export connectors. Scope and pricing depend on your stack.
Do it yourself$0
CSV templates, import guide, and Kai help in the app. You stay responsible for checking imported numbers.
Quick Start$500
One 90-minute video call to set up the account. We import one clean file each of customers, products, and suppliers (up to about 2,000 rows total). Optional paid add-on.
Standard Move$2,500
From QuickBooks, Sage 50, Acomba, or Excel: master data + price lists + opening stock + open receivables and payables. Two 1-hour training sessions. 30 days of email help. Optional paid add-on.
Full Cutoverfrom $6,000
Everything in Standard Move plus chart of accounts mapping, opening balances, parallel-run checklist, accountant handoff, and a go-live day on site (Greater Montreal). Extra hours $200/h. Optional paid add-on.
KaiIncluded
Included on every plan. Main plans include monthly Kai credit ($10 / $20 / $35); Lite and overages use prepaid credit packs. Not unlimited.
Payroll partner exportOn demand
Employee records and exports for your payroll partner, not a built-in pay engine. Enabled on demand, priced case by case.
Product supportIncluded
Email support, reply within 1 business day.
Advanced automationsCase by case
Vertical workflows and custom automation beyond core rules, scoped and priced case by case with your team.
- No seat / user caps on any plan — invite anti-abuse controls apply at high headcount.
- Setup is $0 on every plan. Migration is optional and paid (Do it yourself, Quick Start, Standard Move, or Full Cutover). Extra hours $200/h.
- Kai included with every plan as dollar credit (Essentials $10 / Operations $20 / Complete $35 per month; Lite is prepaid credit only). Credit packs for overages — not unlimited.
- Named connectors (carriers, payments, storefronts) scoped during onboarding, connector setup priced case by case.
- Bank reconciliation included with OFX file import; live bank feeds available on request.
- Email support, reply within 1 business day.
- Save 12% with annual prepayment.
Comparisons
It is a real investment, and the value matches: Keefa is your long-term platform for running the business digitally. Everything lives in one system built around how you operate, vertically scalable to your workflows, and ready to grow with you.
vs. Spreadsheets + email
✓
One database. Everyone sees the same stock and AR.
vs. ledger-only software
✓
Warehouse workflows built in: pick, receive, PO, GL
vs. Odoo
✓
Quebec-first bilingual ERP with clearer packaging
vs. Custom development
✓
Live in weeks on a product built for wholesale
Book a consultation
See it with your workflows
30 minutes. Your orders, your warehouse, your books. We walk through the product on your terms.
Prefer email? Send the form. We will confirm a time that works for floor and office.
Or email us at info@keefa.ca