01
Order to cash
Quote → order → pick → ship → invoice → AR — one flow, no re-entry.
- Quotes & sales orders
- Pick / pack / ship
- Invoices & AR aging
Keefa
Quebec ERP · French & English
Run your business. Not your spreadsheets.
One cloud system for wholesale ops — inventory, orders, shipping, and books — with floor apps on your phone and Kai to answer in plain language.
Dashboard
Today's sales
$9,240.75
Open AR
$28,310
Low stock
2 items
Recent activity
SO-1042 shipped — Boutique Nord 10:42
PO-882 received — Acme Supplies 09:15
Invoice INV-1042 posted Yesterday
Simplified website demo — not the full Keefa ERP. Click a few modules above to explore. Book a walkthrough to see your workflows.
For years, running a Quebec wholesale business meant juggling tools that never talked to each other.
- 1998 QuickBooks for the books
- 2005 Excel for inventory
- 2012 Email for orders
- 2018 A shipping app on the side
- 2026 Still copying data by hand
That ends with Keefa.
One system. One source of truth. No more translation between the floor and the office.
If you buy, stock, sell, and ship — this is for you.
Wholesale and distribution are the home vertical. The same modular ERP adapts to food distribution, building supplies, apparel, industrial MRO, omnichannel brands, and more.
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Wholesale & Distribution
Manage high SKU counts, volume pricing, and fast order turnaround.
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Import / Export
Track landed costs, multi-currency purchases, and long lead times.
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Light Manufacturing
Manage raw materials, work-in-progress, and finished goods inventory.
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Food & Beverage Distribution
Track lots, expiry, and traceability from receiving through delivery.
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Building Materials & Hardware
Quote jobs, stage deliveries, and manage contractor accounts.
Don't see your industry? We configure modules for your workflows.
Built for wholesale and distribution first.
Core operations. Solved.
Say goodbye to fragmented tools. Run your dock, warehouse, and office in sync.
Inventory
Gone are the days of counting boxes and hoping the numbers match.
Now you always know what's on the shelf — before the customer even asks.
Stock levels update the moment goods move. No midnight spreadsheet sessions.
Orders
One quote. One pick list. One shipment.
Now your team moves from sale to dock without retyping a single line.
Quotes convert to orders, pick lists, and shipments in one connected flow.
Invoicing
Gone are the days of Friday invoice marathons and chasing down what shipped.
Now invoices flow out when you ship. Your books stay current in the background.
Your accountant gets clean numbers. You get your Friday back.
Purchasing
Reorder before you run out — not after.
Now low stock triggers purchasing, receiving updates inventory, and costs stay tracked.
Purchasing tied to real stock levels, not gut feeling.
iOS & Android companions
No more walking back to the office to check stock.
Scan. Pick. Ship. From the floor.
Warehouse, sales, and owner companions on iOS and Android — live data, zero re-entry.
Built for the people moving product: barcode receive, pick lists, ship confirm, stock check, and delivery proof.
- Scan barcodes on receive
- Pick lists on the floor
- Ship and update orders
- Owner dashboard & approvals on the go
Kai · AI copilot for Keefa
Gone are the days of digging through reports to find one number.
Meet Kai
Kai sits on your real ERP data — ask in French or English, get answers with the same permissions your team already has.
Kai uses typed, permission-checked tools — not raw SQL. Answers stay inside your tenant.
Try a question
K Kai
Tenant-scoped K
Ask about inventory, unpaid invoices, best-sellers, or TPS/TVQ — in English or French.
Ask about orders, stock, AR… ↵
Five systems. One product.
Order-to-cash, purchase-to-pay, warehouse, books, and floor apps with Kai — connected by design.
02
Purchase to pay
Vendors, POs, receiving, and AP tied to real stock levels.
- Purchase orders
- Goods receipt
- AP bills & payments
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Warehouse & inventory
Multi-location stock, adjustments, transfers, and low-stock signals.
- Multi-warehouse
- Receiving & counts
- Committed vs on-hand
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Books & Quebec tax
General ledger, period close, and TPS/TVQ reporting for filing prep.
- Chart of accounts
- P&L and balance sheet
- GST/QST summaries
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Floor apps & Kai
Scan, pick, and ship on mobile — ask Kai in French or English.
- iOS & Android companions
- Barcode receive & pick
- Permission-aware answers
Trust & Canada hosting
Built from wholesale truth. Not a boardroom template.
Keefa is shaped by real Montreal wholesale operations — deep inventory, order-to-cash, and books — then built as a cloud SaaS for Quebec SMBs that buy, stock, sell, and ship.
Product principle
“One calm system from the dock to the general ledger.”
Made for teams managing hundreds to thousands of SKUs
- Wholesale ops + Quebec tax (TPS/TVQ) in one product
- Data hosted in Canada
- Support in English and French
- We handle hosting, updates, and backups
Quebec Law 25
AlignedPersonal information handled with care — access, correction, and deletion rights respected.
Hosted in Canada
ca-central-1Application and database in Canadian regions. Backups included.
Tenant isolation
RLSRow-level security on every query — your data never mixes with another company.
Straightforward pricing
Setup covers onboarding and migration. Monthly covers the platform, hosting, and support — no per-transaction surprises.
Essentials
Small team, core order-to-cash
$249 /mo
billed monthly
Setup fee: $3,500
includes up to 3 users
- CRM & customers
- Quotes & orders
- Invoicing & AR
- Basic inventory
Popular choice
Operations
Growing wholesale ops with purchasing & multi-warehouse
$549 /mo
billed monthly
Setup fee: $5,500
includes up to 8 users
- Everything in Essentials
- Purchasing & AP
- Multi-warehouse inventory
- Operational reports
- Mobile companions
Complete
Full wholesale ERP with GL, shipping, sync, automations
$999 /mo
billed monthly
Setup fee: $8,500
includes up to 15 users
- Everything in Operations
- Full general ledger
- Shipping connectors
- E-commerce sync
- Core automations
Save 12% with annual prepayment
Available Add-ons
Extra users $49/user/mo
Add seats beyond your plan limit.
Kai $149/mo
AI copilot on your ERP data — natural language Q&A in French and English.
Payroll partner export $99/mo
Employee records and exports for your payroll partner — not a built-in pay engine.
Advanced automations $119/mo
Extends core automations with custom workflows and complex rules.
- Migration and onboarding included in setup fees.
- Named connectors (carriers, payments, storefronts) quoted when enabled.
- 12-month initial term with a reasonable satisfaction window during onboarding.
- Save 12% with annual prepayment.
Honest comparisons
We're not for everyone — and we'd rather tell you upfront than oversell.
vs. Spreadsheets + email
Free but fragile — breaks as you grow past 10 people
✓
One system, real-time data, no version conflicts
vs. QuickBooks / Sage
Great for bookkeeping, weak on warehouse workflows
✓
Operations-first: inventory, orders, shipping, and GL — plus mobile and Kai
vs. Odoo
Powerful but complex — often needs a consultant to deploy
✓
Quebec-first bilingual ERP, clearer packaging, local support story
vs. Custom development
Full control but 12–24 months and six figures to start
✓
Launch-ready platform for wholesale ops — a fraction of custom build time
Book a walkthrough
See it with your own workflows
30 minutes. Real scenarios from your business — floor, office, and books — not a canned demo.
Prefer email? Send the form — we’ll confirm a time that fits your floor and office.
Or email us at hello@keefa.ca